Privacy Policy
Last updated: October 15, 2026
Who we are and what this covers
OmniTek Consulting, Inc. (“OmniTek”, “we”) is located at 1640 Boro Place, 4th Floor, McLean, VA 22102. This policy explains what personal information we collect, why, and what choices you have.
It covers:
- Our website, http://www.omnitekconsulting.com
- The free AI Readiness Quick Check
- Our free implementation guides
- The paid AI Readiness Report Card, including its team version
- Our emails and newsletter
- Meetings you book with us
Our client consulting work is covered by the agreement with each client, not by this policy.
Questions about privacy go to support@omnitekconsulting.com.
What we collect and why
We collect only what you give us and what each feature needs. The free Quick Check doesn’t save your individual answers.
| Where | What we collect | Why | How long we keep it |
|---|---|---|---|
| Quick Check, without email | Nothing that identifies you. We count how many people start and finish, with no answers or scores attached. | To see how the Quick Check is used | 14 months |
| Quick Check, “email my results” | Email, first name, company, your two profile answers (company type and department), your readiness level, your three next steps, and whether you opted in to the newsletter | To send your results, and follow up if you asked us to | 24 months after your last contact with us |
| Free guide download | Email, first name, company, and which guides you downloaded | To send the guide, and see which guides are useful | 24 months after your last contact with us |
| Report Card early access | Email and name | To tell you when the Report Card is available | Until it launches, then as above |
| Report Card (paid) | The buyer’s name, email, and company; each leader’s department details, job title, and answers; the names and work emails of colleagues the buyer invites; and the reports. Individual answers are never shown to the buyer or to colleagues. The report shows only the buyer’s own results, or team averages and ranges once three or more leaders have answered. | To deliver the assessment and the combined report | Deleted automatically 24 months after purchase, or sooner if you ask. Your private links stop working 90 days after purchase. |
| Report Card summary in our CRM (buyer only) | On the buyer’s HubSpot contact record: purchase date, access end date, credit deadline, status, department, how many colleagues were invited and have finished, and, once the report exists, the overall readiness level and the three biggest gaps. Invited colleagues are not added to HubSpot, and no individual answers are sent there. | To support you during your access period, prepare a results debrief if you book one, and apply the $750 credit | 24 months after your last contact with us |
| Payment | Name, email, billing address, amount, and payment status. Card details go to HubSpot’s payment processing (provided by Stripe); we don’t see or store them. | To take payment, and keep financial records | 7 years, as required for tax and accounting |
| Meeting booking | Name, email, the time you choose, and anything you add to the booking | To hold the meeting | 24 months after your last contact with us |
| Newsletter | Email, and your opt-in choice | To send the newsletter you asked for | Until you unsubscribe |
| Website visits | Cookie and analytics data: pages viewed, device and browser, and approximate location. If you’ve given us your email, HubSpot links your visits to your contact record. | To run and improve the website | 14 months |
When you invite colleagues to the team version of the Report Card, you confirm you are allowed to share their name and work email with us. We use them only to send their invite, up to two reminders, and their private link. We don’t add invited colleagues to HubSpot or to any marketing list, and the buyer never sees their individual answers.
Who we share it with
We don’t sell your personal information. We share it only with service providers that run parts of our service for us, under contracts that limit how they use it:
| Provider | What it does for us |
|---|---|
| HubSpot | Contact records, forms, emails, meeting booking, and payments (card processing is provided by Stripe for HubSpot) |
| Network Solutions | Hosts our website and the WordPress database that stores Report Card answers |
| Brevo | Delivers Report Card emails: welcome, invites, and reminders |
| Google Analytics | Counts website and Quick Check use |
We may also share information if the law requires it, or as part of a sale or merger of our business, under the same protections.
International transfers
OmniTek is based in Virginia, in the United States, and our providers store data there. If you are in the EU, the UK, or Switzerland, your information is transferred to the United States. We rely on the Standard Contractual Clauses approved by the European Commission for these transfers.
Legal bases (EU and UK)
| Purpose | Legal basis |
|---|---|
| Sending results, guides, or early access news you asked for | Taking steps at your request |
| Delivering a Report Card you bought | Performing our contract with you |
| Sending invites and reminders to colleagues a buyer invites | Our legitimate interest, and the buyer’s, in delivering the team Report Card they bought |
| Keeping a Report Card summary on the buyer’s CRM record | Performing our contract with you, and our legitimate interest in supporting your purchase |
| Newsletter | Your consent, which you can withdraw at any time |
| Usage counts and improving our service | Our legitimate interest in running a useful service |
| Following up with business contacts | Our legitimate interest, with an easy way to opt out |
| Keeping financial records | Legal obligation |
Your choices and rights
You can unsubscribe from any email using the link in it. You can also ask us to:
- Tell you what personal information we hold about you, and give you a copy
- Correct it
- Delete it, unless we must keep it by law
- Stop using it for follow-up or newsletters
Email support@omnitekconsulting.com and we’ll reply within 30 days. If you are in the EU or UK, you can also complain to your data protection authority. If you live in a US state with a consumer privacy law, such as California or Virginia, you may also have the right to know what personal information we hold about you, to correct or delete it, and to opt out of its sale or sharing for advertising. Use the same email address to make a request. We will not treat you differently for exercising these rights.
Cookies
Our website uses three kinds of cookies: those WordPress needs to run, HubSpot’s tracking cookies, and Google Analytics cookies. A banner on your first visit lets you accept or refuse the HubSpot and Google Analytics cookies. You can change your choice at any time through the cookie settings link in the footer.
Security
We use reasonable measures to protect your information, including encrypted connections to our website and limits on who can see Report Card answers. No system is fully secure, and we’ll tell you about a breach that affects you as the law requires.
Children
Our services are for business professionals. We don’t knowingly collect information from anyone under 16.
Changes
We’ll post any changes here with a new date. If a change is significant, we’ll tell people who have given us their email.
Contact
OmniTek Consulting, Inc., 1640 Boro Place, 4th Floor, McLean, VA 22102, support@omnitekconsulting.com.